The File Room

Services

• Records Services

  The File Room is a full-service provider of hard copy records storage, document scanning, and imaging services, information destruction and off-site backup tape media storage. Active or inactive, The File Room provides the ideal records storage solution at competitive rates. Using the latest technology, client paper files are stored or converted to an electronic format. In both cases, files are easily accessible to you 24/7/365. Records services include: -Records Storage -Active File Management -Specialized Records Storage -Blueprint Drawings -Litigation Support -File Indexing Inventory Services -Records Viewing Rooms -Records Storage Supplies (Boxes, Cartons)

  Link: Records Services

• Privacy Services

  Be Proactive with the CSR Readiness® Program As part of our information privacy offerings, The File Room offers the CSR Readiness® Pro Edition—a privacy compliance and breach reporting package developed by the certified information privacy professionals at CSR. The Pro Edition contains the risk assessment CSR Readiness® Program and the award-winning CSR Breach Reporting Service™. This program helps prepare your business to prevent loss of PII and ensure there is a plan in place in the event it ever happens. It’s almost impossible to completely avoid a breach. Employees alone cause seventy-five percent of breaches, either intentionally or by accident. System errors and theft are just a few of the many ways that information is compromised. Portable technology and devices compound the problem. Proactive detection and correction can go a long way to prevent loss and further fallout due to reputational damage, lost sales, fines, lawsuits and prosecution. The File Room believes CSR Readiness® is a true benefit for not only your business, but your customers, vendors, and employees too. Readiness will help your business reduce the risk of a data breach and meet mandated state and federal information privacy requirements.

  Link: Privacy Services

• Shredding Services

  Many organizations in the St. Louis area invest in small office shredders with the best intentions; the thought being that confidential business documents will be shredded quickly and not end up in wastebaskets. Rarely does this provide a reliable, secure and timely method for the disposal of sensitive information. In reality, in an effort to save time, confidential documents either ultimately end up or in a trashcan or simply sit on a desktop “waiting” to be shred. The consequences can be disastrous. Sensitive customer information can be compromised. Corporate trade secrets and internal memos may be leaked, while staff members and clients can become victims to identity theft. The breach of regulations put forth in legislation such as HIPAA, FACTA and GLB can result in heavy fines or in some instances imprisonment of corporate officers. Your Greater St. Louis Shredding Service Company Outsourcing your business shredding needs provides you with a formal document destruction program that reduces your liability for the breach of confidential information. The File Room offers you AAA NAID Certified off-site document shredding and destruction services that provide a convenient and cost effective solution for the proper disposal of your paper records. At The File Room, we understand your concern about the SECURITY and PRIVACY of your vital information assets at the end of their life cycle. What happens with your day to day paperwork, corporate files and documents, digital media and hardware become a significant business liability when it is time to dispose of them. Why Risk It? Shred It Instead You need a shredding service and destruction program to ensure you limit your risk. The File Room provides shredding services to support your security and ongoing privacy requirements. To learn more about the specific shredding service offerings we provide for our clients in the Greater St. Louis area, please visit the any of the information links listed below. -Scheduled Shredding Services -One Time Shred Projects or Purges -Residential Shredding Services -Drop-Off Shredding at Our Shred Plant -Media or Hard Drive Shredding & Destruction Services -Product Destruction Services -Shred Compliance Training

  Link: Shredding Services

• Scanning Services

  Managing a paper trail of records can be a daunting task for any business. Documents need to be properly stored, managed and accessed in a timely manner in order to support business processes and meet regulatory requirements. Properly and efficiently converting files to digital formats requires expertise, equipment and processes most organizations don’t have. Our outsourced document scanning services provide an affordable and convenient solution for the successful conversion of paper records into a digital file format for clients throughout the greater St. Louis metropolitan area. We provide a thorough consultation that enables us to customize a scanning solution that best fits your business needs and budget, while our project management process allows for the timely and precise completion of your conversion. We are committed to preserving the security of your business records during the scanning and conversion process. Our screened scanning experts are trained to handle private and confidentiality information while strict chain of custody protocol is maintained during the transfer, scanning and conversion phases. Your documents our transferred in GPS tracked and alarmed vehicles to our secure St. Louis document scanning facility where they are prepped for scanning. This involves removing binders, staples, paper clips, sticky notes, etc. High speed, production grade scanners then capture and convert your hardcopy data. Our quality control procedures insure that each image is accurately captured. Indexing software allows for your data to be organized into customized index fields while Optical Character Recognition technology (OCR) gives you the ability to search for keyword and phrases within a digital file. Your digital data is then transferred to a media format of your choice. Affordable Document Scanning Solutions Document Scanning and imaging is an affordable and efficient solution to your document management challenges. At The File Room, we offer a simple and secure range of document imaging and paper scanning services that will convert some or all of your business documents, medical records, and archives into high-quality digital images. Once we scan and digitally archive your materials, The File Room will provide secure storage solutions for easy retrieval of these records whenever, and wherever, you need them. The File Room offers the easiest, safest and most affordable way to take control of your document imaging and information management challenges including: -High grade optical scanning -Digitization and electronic document processing -High quality digital images from all types of materials -High Speed document scanning The File Room takes the hassle out of document management. We offer pick-up and delivery of your documents, storage service should you wish to leave them with us for the long term. We serve clients in the St. Louis Metropolitan Area (including the Metro East and St. Charles County).

  Link: Scanning Services

• https://thefileroom.com/business-services/

  At The File Room, records management extends beyond storage, scanning, and shredding. We pride ourselves on our client relationships. And believe that offering “more” is part of this process; inventory management, office moves and re-locations, file room moves, moving supplies, HIPAA compliant moves. We can do it; call us! Business services include: -Inventory Management -Specialty Storage -File Room Moves & Relocations -Data Services